Planning an event
What can my event be about?
Anything really! Our only requirement is that all AMMSA events fulfill AT LEAST two of the following three focus areas:
Spiritual growth
Professional development
Community bonding
How far in advance should I plan my event?
The earlier the better. For Ramadan events, you must submit your event form AT LEAST two weeks in advance of your planned event date. For non-Ramadan events, you must submit your event form AT LEAST three weeks in advance of your planned event date.
What is this form I keep hearing about?
You can find it here. This is your one-stop shop for everything relating to your event! The first two sections must be filled out prior to your event and the last section should be filled out afterwards.
How can i request funding for my event?
Again, same form! The second section is specifically about financing your event. Everyone has to fill out this section, regardless of whether or not you are requesting AMMSA funding. But, it is especially important for those who want partial or full cost coverage from AMMSA National. We ask that you do your due diligence in trying to find local sponsors for your events; this will allow us to continue growing AMMSA at a national scale with our budget.
Section 1: Pre-event details
Please have one person, who will be designated as the primary contact going forward, fill out this section as your team begins the initial planning of your event. You will be asked to provide projected logistics for your event, such as the date, location, number of attendees, etc. Additionally, and very importantly, you will have to provide a description of your event, specifically as it relates to the three aforementioned AMMSA focus areas.
Section 2: Pre-event funding request
Everyone HAS to fill out this section, regardless of whether or not you are requesting AMMSA funding. This includes sharing your estimated event cost, event sponsors, and cost breakdown. Note that your request is NOT approved until you receive confirmation from our Finance Team.
3) Post-event details and reimbursement:
A Finalized event logistics (date, location, number of attendees/their emails, actual total cost/itemized breakdown, receipts, photos/videos, etc.)
Sections 1 and 2 MUST be filled out AT LEAST three weeks in advance of your event; this is specifically important if you are looking to receive funding from AMMSA National for your event. We recommend looking over Section 3 to familiarize yourself with the post-event information we will ask for afterwards, but do NOT fill out Section 3 at this point. Bookmark the email you receive with the link to your form submission, so that you can return. After your event, complete Section 3 NO LATER than 14 days after your event date.This is critical for reimbursement purposes and will allow us to keep a running tally of our community's successes.
If you have any questions, please email national@ammsanational.com and copy our Outreach Team (outreach@ammsanational.com) and Finance Chair (parwana.z.khazi@gmail.com).